Purchase order and procurement software with control at every step
Know who asked for what, who approved it, what each supplier quoted, what actually arrived and what was paid — from the first request to the supplier payment.
Every screen in Purchase
These are the actual screens in the Purchase menu of DesiERP.
The problems Purchase solves
If any of these happen in your business every week, DesiERP was built for you.
Purchases made without anyone approving them
Paying more because only one supplier was asked
Bills paid for goods that never arrived in full
Supplier details collected again and again on WhatsApp
No view of what you owe and to whom
See Purchase at work
Pick a feature to see the screen behind it.
Requisitions with approvals
Departments raise purchase requisitions for what they need; approval rules send each one to the right person, by amount, branch or who raised it, before anyone buys.
- Department-wise requisitions
- Approval rules by amount
- Approve or reject with a note
- Convert to RFQ or PO
RFQs and supplier comparison
Send a request for quotation to several suppliers; they reply through their own link, and DesiERP lays their prices, delivery days and terms side by side so you award the best.
- Suppliers reply online
- Side-by-side comparison
- Award to the best supplier
- Convert the award to a PO
Purchase orders that are followed through
Raise purchase orders with delivery dates, payment terms, currency and the warehouse to receive in; track what has arrived and what is still pending.
- Delivery dates and terms
- Foreign-currency POs
- Receive in a chosen warehouse
- Pending quantity tracked
Goods receipt into the right place
Receive goods against the order, in full or in part, into the right warehouse and rack, with batch, expiry and serial numbers recorded on arrival.
- Part and full receipts
- Warehouse and rack chosen
- Batches, expiry, serials
- Print the GRN
Bills, returns and supplier payments
Record supplier bills against receipts, return goods with debit notes, and pay suppliers by bank or cash, with TDS already deducted on the bill — while supplier ledgers and payables ageing stay up to date.
- Bills matched to receipts
- Purchase returns and debit notes
- Bills with TDS deducted
- Payables ageing
Vendor onboarding by link
Send a new supplier a link; they enter their PAN, GSTIN, address and bank details (with IFSC lookup) and upload their papers. You review and approve — no forms on WhatsApp.
- Public registration link
- PAN, GSTIN and bank checked
- Documents uploaded
- Approve into the supplier list
All of Purchase, at a glance
Every one of these is included — no editions, no add-ons.
- Purchase requisitionsDepartment requests.
- ApprovalsRules by amount.
- RFQsSuppliers reply online.
- Quote comparisonSide by side.
- Purchase ordersWith terms and dates.
- Goods receipt (GRN)Into warehouse and rack.
- Purchase billsMatched to receipts.
- Purchase returnsWith debit notes.
- Supplier paymentsBank, UPI or cash.
- Supplier ledgersEvery transaction.
- Payables ageingWhat is due when.
- Supplier performancePurchases and payment record.
- Vendor onboardingRegistration by link.
- Vendor groupsGroup your suppliers.
- Import purchasesForeign-currency POs.
- Purchase reportsRegister and item-wise.
Up and running in four steps
Raise a requisition
A department asks for what it needs.
Approve and quote
The right person approves; suppliers quote online.
Order and receive
Raise the PO; receive into warehouse and rack.
Bill and pay
Record the bill with TDS, then pay.
Purchase reports
Filter, search and download most reports to Excel, CSV or PDF.
Works hand in hand with the rest of DesiERP
One app, one set of data — so nothing is typed twice.
Purchase is included in every plan
All nine modules for ₹10 a day per login — up to 15% less on longer recharges.
Questions about Purchase
Can purchases need approval?
Yes. Approval rules send requisitions and purchases above an amount to the right person before they go ahead.
How do suppliers send their quotations?
Each supplier gets a link to your RFQ and enters their prices, delivery days and terms online; you compare them side by side.
Can I receive part of an order?
Yes. Receive in parts; DesiERP tracks the quantity still pending on the order.
Can I record batches and serial numbers on receipt?
Yes. Batches with expiry dates and serial numbers are recorded on the goods receipt.
Does it deduct TDS on supplier bills?
Yes. TDS is deducted on the bill by the section and rate set on the supplier, with a quarterly register and a certificate statement per supplier.
How do new suppliers register?
Send them the vendor onboarding link; they fill in their details and upload documents, and you approve them.
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